The dreaded Staff Meeting. Here are Seven Secrets to energize people, increase participation, boost productivity, and make everyone happy. Yes, it’s true. When done correctly, team meetings can energize your group, entail much-needed brainstorming sessions, and create action plans that will make things work more smoothly for everyone. Productive people yield a better bottom line for the company.
Are you ready to blast off into a brand new you at your next staff meeting? Follow these steps and see what happens!
1. Jazz Up your Staff Meetings
Before the crew even enters the meeting, offer something of value for them to get excited about. Yes, it might be cheesy for some, but it could really get your people pumped up.
For instance, have a theme for the meeting and each person who participates wins a prize. You could have “silly hat day” or “best 1980s look” or something trendy such as “guess which Game of Thrones actor each team member would be” and each person who plays along can win something during the meeting, like a gift card or treat. Just think about the dynamic of your team, their general interest and get creative
2. Rethink the Agenda
It’s really plain and simple. You need an agenda and you need to stick to it. Meetings become quickly monotonous if you are all over the place, addressing multiple issues at once or not completely. No one wants to be in a meeting without a structure and organization.
They may not admit it, but your staff wants to know what to expect from your meeting. The agenda should be detailed and well prepared for ahead of time. The good news is that there are already plenty of great resources for developing an agenda and sticking to it. Here are some of our favorites:
3. Celebrate your People at your Meeting
What good is a staff meeting if there’s nothing to celebrate? The team meeting should have some component of positivity and celebration. Even if the team had a rough week, month or even year, no one wants to be chastised for an hour. There are a few ways to always have something to cheer for.
First, you can have an anonymous way to congratulate a team member for a job well done. Perhaps a box with slips of paper that the good deed can be written down prior to the meeting. Second, you can just ask the team outright if there’s any good news to celebrate on the spot. Lastly, you can find a milestone or achievement on your own. For instance, a birthday, a work anniversary, or a promotion.
Whichever you choose, be sure to celebrate with something good. Might we suggest some great popcorn treats? Here are a few of our favorite popcorn choices for celebrations:
4. Flipping The Meeting
Long, drawn-out staff meetings that use all PowerPoint slides will end up losing your crowd quick. There’s a new trend called flipping the meeting that puts your staff at the front of the meeting. The premise is straight forward. You share the materials, presentation, and notes with the group ahead of time. This allows the group to work on the solutions and positive outcomes at the actual meeting. Some large corporations, like Amazon, have banned PowerPoint presentations for all meetings and for good reason. They end up being annoying! Therefore sharing that presentation beforehand will cut the meeting time and foster those positive outcomes.
5. Serve Snacks at your next Staff Meeting
If one of the problems you have is luring people into the conference room, then you need that one tool that gets everyone running…Food! It’s sad, but true, your staff meeting turnout will be at max capacity with early birds ready to scope out the food. Just use it to your advantage. There’s nothing wrong with a little bait to get the meeting started! And there is no better way to satisfy a crowd than with our gourmet popcorn. With most flavors naturally gluten-free and with a wide variety of flavors, you’re sure to find the best popcorn that will set your staff meetings apart from the other departments.
6. The Power of Feedback
Feedback breeds interaction and an interactive audience makes the entire meeting run better. The team should definitely be part of decision making, goal setting, and action plans. When setting team goals during a meeting, follow these simple steps:
- Brainstorm with the team goals and key metrics
- Have employees vote on the goals they agree with
- Agree as a team on 1-3 goals and deadlines
- Meet them, achieve them and then you have something to celebrate at your next team meeting
7. Post Staff Meeting Follow Up
Just because the meeting has ended, doesn’t mean that it is over. Now you need to get working on the post-meeting follow up. Many people will forget what they need to do the minute they walk out that door. Instead, send an email to the staff stating the goals and action plans. Be sure everyone has a chance to ask any questions that were not answered and make every action step designated to a specific person or group.
The best staff meetings are organized, well run and of course, fun! You can do all these things at your next staff meeting if you plan accordingly and get your team revved up. You may have to lure them in with lunch or popcorn, but they will show up for it! Let us help you with your next meeting. Contact us to get started and receive a complimentary consultation.